City of Boaz Government Jobs Street Department Secretary

From: City of Boaz
October 10, 2022

JOB DEFINITION

This position consists of highly responsible secretarial work and some administrative duties involved in coordinating the activities and responsibilities of the Superintendent, Street Department.  Responsibilities include maintaining activities and appointment calendars as well as all other secretarial duties.  The employee is required to work with minimum supervision.

ESSENTIAL FUNCTIONS           

General secretarial duties which include typing, filing correspondence; answering phone and routing messages or handling complaints or information requests.
Prepare all correspondence for the Superintendent of the Street Department.
Provide communication with supervisors and other City departments by radio.
Maintain time cards and file accident reports for all departmental employees.
Generate purchase orders and maintain appropriate files.
Clean and maintain offices, break area, and restrooms.
Performs related work as assigned or required.

KNOWLEDGE, SKILLS, AND ABILITIES

Thorough knowledge of the principles and practices of secretarial procedures.
Working knowledge of business English and correspondence preparation, spelling, and basic mathematics.
Working knowledge of the principles of modern office practices, procedures, and equipment.
Working knowledge of general municipal agency operations and organizations.
Some knowledge of governmental agencies and the administrative laws and procedures of the State of Alabama applying to municipalities.
Ability to work with minimal supervision.
Ability to read and interpret City ordinances and resolutions as they pertain to the Street Department activities.
Ability to maintain administrative, fiscal, and general records, and to prepare reports.
Ability to respond tactfully and courteously when interacting with the public and handling complaints and requests for information.
Ability to establish and maintain effective working relationships with elected officials, departmental heads, employees, governmental agencies, officials with other municipalities, and the general public.
Ability to communicate clearly and concisely, orally and in writing; to receive dictation and transcribe accurately.

QUALIFICATIONS

Any combination of experience and training equivalent to considerable experience in secretarial and clerical work, preferably in a governmental organization.  Graduation from a senior high school with additional courses in secretarial subjects is preferred.  Experience in public relations is desired.  Training in taking and transcribing oral dictation may be required.

NECESSARY SPECIAL REQUIREMENTS

Basic computer skills.
Incumbent is required to have computer skills.
Must pass required physical examination after position is offered.

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