The City of Boaz currently has an opening for the above position. Any interested person should contact the Personnel Department at Boaz City Hall, 112 N Broad Street, Boaz, Alabama or you may also apply online through the online Job Application. Posted until filled.A Job Description is attached.
Job Definition
This position consists of highly responsible secretarial work and some administrative duties involved in coordinating the activities and responsibilities of the Director, Parks and Recreation. Responsibilities include maintaining activities and appointments calendars as well as all other secretarial duties. The employee is required to work with minimum supervision.
Essential Functions
- General secretarial duties which include typing, filing correspondence, answering phone, and routing messages or handling complaints or information requests.
- Prepare all correspondence for the Director, Parks and Recreation Department.
- Provide communication with supervisors and other City departments by radio.
- Maintain time cards and file accident reports for all departmental employees.
- Generate purchase orders and maintain appropriate files.
- Perform related work as assigned or required.
Knowledge, Skills, And Abilities
- Thorough knowledge of the principles and practices of secretarial procedures.
- Considerable knowledge of business English and correspondence preparation, spelling, and basic mathematics.
- Considerable knowledge of the principles of modern office practices, procedures, and equipment.
- Working knowledge of general municipal agency operations and organizations.
- Some knowledge of governmental agencies and the administrative laws and procedures of the State of Alabama applying to municipalities.
- Ability to work with minimal supervision.
- Ability to read and interpret City ordinances and resolutions as they pertain to the Street, and Parks and Recreation Department activities.
- Ability to maintain administrative, fiscal, and general records, and to prepare reports.
- Ability to respond tactfully and courteously when interacting with the public and their complaints and requests for information.
- Ability to establish and maintain effective working relationships with elected officials, department heads, employees, governmental agencies, officials with other municipalities, and the general public.
- Ability to communicate clearly and concisely, orally and in writing.
Qualifications
Any combination of experience and training equivalent to considerable experience in secretarial and clerical work, preferably in a governmental organization. Graduation from a senior high school with additional courses in secretarial subjects is preferred. Experience in public relations is desired. Training in transcribing oral dictation may be required.
Necessary Special Requirements
- Basic computer skills.
- Incumbent is required to have computer skills.
- Must pass required physical examination after position is offered.
