This position is responsible for coordinating administrative functions for the Mayor's Office.
Major Duties:
Provides administrative support for the Mayor; performs a variety of clerical and administrative functions, including scheduling appointments and meetings, drafting letters and other documents, and overseeing special projects.
Assists in the preparation of resolutions and ordinances for the City Council; takes minutes of Council meetings as needed; attends meetings and maintains list of action items.
Attends meetings and records minutes for the Board of Zoning Adjustments, Eufaula Planning Commission, Eufaula Historic Preservation Commission, Eufaula Airport Board, Eufaula Healthcare Authority, Eufaula/Barbour Historic Foundation, Eufaula Waterworks and Sewer Board, and Eufaula Industrial Development Board.
Processes and reviews all applications for the Planning Commission, Board of Zoning Adjustments, and Historic Preservation Commission; prepares packets for distribution to members and the press; sends required legal notifications of meetings to adjoining property owners; prepares agendas and schedules meetings; maintains calendars and meeting schedules.
Enforces codes and ordinances; investigates complaints from citizens; conducts follow-up inspections to ensure compliance; coordinates activities with the Code Enforcement Officer.
Conducts interviews, discussions, and research to gather information for review by the Mayor prior to meetings.
Serves as a liaison between the Mayor and department heads to exchange information.
Answers telephone and greets visitors; provides information and assistance as needed.
Prepares correspondence, proclamations, certificates of appreciation, letters of support, etc. for the Mayor.
Maintains office files and records.
Makes travel arrangements for the Mayor and Council.
Provides assistance to the Economic Development Director of the Eufaula Barbour Chamber of Commerce; performs research and completes documents for industry tax abatements and other economic development matters.
Performs related duties.
Qualifications
Minimum Qualifications: • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Special Requirements
Knowledge Required by the Position: • Knowledge of modern office practices and procedures. • Knowledge of city and departmental policies and procedures. • Knowledge of computers and job-related software programs. • Knowledge of file management principles. • Knowledge of the Code of Ordinances and Eufaula Subdivision regulations. • Skill in prioritizing and organizing work. • Skill in the provision of customer services. • Skill in the maintenance of files and records. • Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. • Skill in oral and written communication.
